Company Travel Policy

  1. Introduction.
    When employees travel for company-related purposes, it is Rank Above Others, Inc. responsibility to provide safe and reliable travel arrangements. This company travel policy serves to clarify the conditions and parameters of a company-paid trip.

  2. Purpose.
    The purpose of this company travel policy is to (a) outline the authorization and reimbursement process for travel arrangements and expenses; (b) to list the company-paid travel expenses; and (c) to establish protocols that oversee the travel arrangement process.

  3. Scope.
    This company travel policy is applicable to all employees under contract at Rank Above Others, Inc., including paid interns, contractors, and seasonal, part-time, and full-time employees. Rank Above Others, Inc. sees traveling out of the city, state, and/or country as a fully-paid business trip, as well as one-day trips that are 3 hours away from the office.

  4. Authorization & Reimbursements.
    All company travel arrangements must be authorized by senior employees at least 4 weeks before the expected travel date, depending on the circumstances and the required travel arrangement time period. Employees are not permitted to authorize their own travel arrangements without authorization by a senior manager or employer.
    Employees are expected to submit a Travel Expense Report at least 3 business days after the first business day back at work. On the Travel Expense Report, employees must include all company-paid expenses and personal expenses. The finance department is responsible for examining the Travel Expense Report and finalizing reimbursement payments.

  5. Travel Arrangement.
    All travel arrangements must be reserved at least 2 weeks before the travel date. The finance department is responsible for the booking and payment of all transportation, accommodation, and travel-related expenses.

  6. Travel Expenses.
    Rank Above Others, Inc. employees are entitled to a company-paid travel ticket for any means of transportation the employee(s) require, including an economy class return plane, boat, train, and/or coach ticket, 1 meal, and 2 luggage. While traveling, employees will be able to use a company-paid taxi service from and to the airport, hotel, and business location. If an employee wishes to travel for personal reasons, he/she will be responsible for the travel fare.

  7. Accommodation.
    Rank Above Others, Inc. employees are permitted to stay in a 2 to 4 stars depending on daily rate ranging from $50-$120/night while traveling for company purposes. The finance manager is responsible for securing the room and paying for an employee's stay, but employees with company corporate card can make their own arrangement.

  8. Other Expenses.
    Employees will be compensated $100 per diem for everyday the employee is on travel for a company event. If an employee is hosting a client of Rank Above Others, Inc., the entire meal will be reimbursed. Any remaining unused per diem not fully used each day will be granted to employee as travel bonus. In addition, if an employee requires a meeting, boardroom, or conference room while traveling, Rank Above Others, Inc. will book the room and make payment. Authorization is required prior to such transactions.

  9. Personal Travel.
    Rank Above Others, Inc. will not be financially responsible for any personal expenses and travel arrangements. If an employee chooses to travel with a partner, Rank Above Others, Inc. is not responsible for his/her partner's accommodation, leisure, and/or travel expenses. An employee is required to submit this information on the Travel Expense Report and produce pay slips for his/her expenses only.

  10. International Travel.
    If employees are required to travel out of the country for business, Rank Above Others, Inc. is financially responsible for all travel arrangements, including accommodation, transportation, visas, travel insurance, and medical expenses. International trips should be authorized at least 4 months before the expected travel date. The finance department is required to submit a Travel Expense Report before and after the trip. Both reports must be signed off by at least two senior officials before and after the trip.

  11. Travel Rules.
    I agree to follow any and all rules, regulations, or other protocol, policy or procedure promulgated for this Travel Plan whether developed by RAO or other entity or individual associated with the Travel Plan. I will comply with the RAO conduct regulations for Employees throughout the duration of my participation in the Travel Plan, as well as the standards of conduct of any host institution. I agree that RAO or a Senior Manager shall have the right to enforce appropriate standards of behavior and that I may be dismissed from the Travel Plan at any time for failure to comply with such standards.

  12. Acknowledgement.
    I acknowledge by signing below, I am confirming I have received and read the Company Travel Policy in full and agree to the rules and procedures set herein.

Date Signed: May 30, 2024

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Signature Certificate
Document name: Company Travel Policy
lock iconUnique Document ID: 05fda5b0aeb98cc046410f89b76c37366e5bbdac
Timestamp Audit
April 10, 2022 3:58 pm CDTCompany Travel Policy Uploaded by Van Lam - IP